1. Upload Start-of-mobility documents (Attendance Certificate, Learning Agreement before the mobility and Moodle Course “Ready to Mobile”)

To receive the first installment of the mobility contribution, it is essential to upload the start-of-mobility documents in Mobility Online within 7 days,: Attendance Certificate, Learning Agreement / Digital Learning Agreement and the Moodle course “Ready to Mobile”.

The Attendance Certificate certifies the duration of the mobility. It can be downloaded from Mobility Online (after signing the Grant Agreement) and must be completed by the host university as follows:

• First part ("Start of Mobility"): must be completed within seven days of the start of the mobility.
• Second part ("End of Mobility"): must be completed within one of the seven days before departure.

The uploaded Attendance Certificate must be complete with the host university’s stamp and signature, without corrections or deletions. If it contains errors, it must be re-downloaded from Mobility Online and correctly completed by the partner university. The partner university's own form is also accepted, provided that it contains the same correct information.

The mobility contributions are calculated based on the dates stated by the host university in the Attendance Certificate, even if they differ from those in the Grant Agreement. Only the mobility period certified in the Attendance Certificate is eligible for funding. It is strongly recommended to check in advance with the host university regarding their criteria to avoid misunderstandings. The minimum required duration to receive mobility funding is 60 days of physical mobility. Failure to meet this requirement will result in the cancellation of Erasmus+ status and the repayment of any contributions already received.

Among the start-of-mobility documents, students must also upload the European Standard version of the Learning Agreement or Digital Learning Agreement Before the Mobility (not the Riepilogo / Summary), fully approved by all parties (in PDF or digitally). If the Learning Agreement has not been countersigned by the host institution before the start of the mobility, it must be signed within seven days of arrival and uploaded accordingly.

Finally, students must upload the certificate for the Moodle course "Ready to Mobile: your starter kit", designed to support them in preparing for their mobility experience.

The payment of mobility contributions will only be made after all correct start-of-mobiliy documents have been submitted and verified.

A significant delay (over one month from the start of the mobility) in submitting the initial mobility documents in Mobility Online will result in the cancellation of Erasmus status and the loss of eligibility for mobility contributions.

  2. Modify the Learning Agreement (if necessary)

During the study period abroad, the student has the chance to modify the Learning Agreement on Uniweb, to add or eliminate courses. Up to four modifications are allowed, in addition to the initial submission (refer to the page Learning Agreement).

Note: Modification refers only to when students add new courses not originally provided in the first LA. For example, if the student decides not to attend a class/sit an exam but do not substitute it with another, it is not necessary to update the LA.

The changes to your Learning Agreement must be agreed with the Academic Coordinator or Head of the Degree Course or their delegate in Padova and proposed within 30 days from the start of each semester. The approved version must be counter-signed by the Receiving Institution.

For more information students should refer to the Mobility Unit Desks at their School/Department.

Only the activities that are agreed in the Learning Agreement can be recognised.

If the digital exchange of the LA via EWP is not active with the partner university, once approved on Uniweb by the Academic Coordinator in Padova, students must download the Standard European version (not the Riepilogo/summary) to have it counter-signed by the Receiving Institution.

If the partner is active in EWP, the European Standard version of the DLA, downloadable from Uniweb, will already be complete with signatures after the partner's approval.

Students must save the first and (in the event of any changes) the last LA on Uniweb, approved by the Academic Coordinator in Padova and counter-signed by the Receiving Institution. It is not necessary to send the original; it is sufficient to upload the documents, on the Mobility online platform.

The student is encouraged to save all uploaded documents.

  3. Attend the OLS course (optional)

Online OLS Language Courses for Erasmus Students

  4. Request an extension of the Erasmus mobility (if necessary)

It is possible to submit a request for the extension of the Erasmus student status up to a maximum of 12 months (including the original mobility period). To gain such an extension, you should submit the request at least a month before the end of the mobility indicated in the Grant Agreement and, in any case, always in compliance with the rules of the host University. For students whose mobilities end between the beginning of August and the beginning of September, the documentation must arrive by and no later than 15th July. After 15th July requests of extension will not be authorised.

If the extension is up to a maximum of 15 days,  there is no need to put in a formal request.

If the extension is longer than 15 days, students have to fill in upload the relevant module available in Mobility Online platform. The extension request form must be signed by the host University and uploaded to Mobility Online. It will then need to be approved in Mobility Online by both the School/Department Mobility Desk and the Mobility Unit in order to be authorised.

After approval in Mobility Online by the offices, the student will receive an email confirming that the extension has been authorised.

The extended months are not financed; it is however necessary to make a formal request both for insurance reasons as well as for the purpose of recognising the period of study.

It is only possible to have one extension and a period of interruption is not allowed.

  5. Request the necessary documents from the host university

Before returning you should request certain documents from the host university, from their Erasmus/ International Office:

• The Attendance Certificate, stating the exact dates (day/month/year) of the arrival and departure, with the original date, signature and stamp. The certificate must be completed by the International Office or the Erasmus Office at the Receiving Institution.
• The Original Transcript of Records (certification of the exams sat abroad) and/or letter from the supervisor abroad for thesis activities and/or stating the traineeship activity on headed paper, dated, signed and stamped (or electronically signed). Should the ToR not be available before leaving, the original must be sent to the Mobility Unit (Palazzo Anselmi - Lungargine del Piovego 1, 35131 Padova, Italy).

Failure to submit the Attendance Certificate, or the submission of an invalid certificate (unsigned, not stamped, with the wrong dates, or with errors and corrections) will result in the cancellation of the student’s Erasmus status and the complete reimbursement of the grant.

Since the activities submitted in the transcript, for the purposes of recognition, must be consistent with the last Learning  Agreement on Uniweb, it is advised to update your Learning Agreement and provide any definitive changes on Uniweb, before the end of the mobility.

The template for the letter for thesis work to be written and signed by the supervisor abroad is available for download in the page End of mobility Documents

The original letter must be handed in at the Mobility Unit at Palazzo Anselmi, together with the other abovementioned documents.