Before leaving for Erasmus

After the Erasmus grant acceptance phase, the School/Department Mobility Desk sends the nomination of the successful candidates to the partner universities. 
If you are among the successful candidates, you must independently find the required forms on the webpages of the host institution abroad and make sure they are submitted by the deadlines set by that institution. In some cases, the host universities provide information on enrolment procedures and deadlines by email.

The documents most commonly required are:

• Application form: enrolment form for the partner University
• Accomodation form: accommodation request form. Some partner universities offer the possibility of staying in university residences, subject to availability. If not, the student must independently arrange accommodation.
• Learning Agreement: the European standard version downloadable from Uniweb must be sent only after approval by the Padua lecturer.
• Academic Transcript of Records: certificate listing the exams taken in Padua, with the corresponding marks and number of credits, in English, to be requested from the Student Careers office (payment of the 16-euro revenue stamp is required).
• Attestato o certificato di conoscenza linguistica: if a language level certificate is sufficient, you may take the test at the University Language Centre (CLA) on the available dates. If a specific language certification is required (e.g. IELTS, GOETHE, …), you must arrange this independently.

Pay close attention to the deadlines of the university you are going to, otherwise you risk having your acceptance refused, even if you have passed the selection. Moreover, the deadlines of the partner University and those of the University of Padua do not always coincide.

The forms of the host institution abroad often ask for information relating to our University, provided below:

Home institution / Sending institution:
University of Padua
via -VIII Febbraio 1848,  2
35122 Padua ITALY

Erasmus code: I-PADOVA01

Departmental Coordinator o Bilateral Flow contact person:
indicate the name of the lecturer or lecturer in charge of the flow in Padua

Institutional Coordinator:
Massimiliano Zattin – Vice-Rector for International Relations
reference email for the partner university: erasmus@unipd.it

For the Vice-Rector's signature (Institutional Coordinator), you must contact the Mobility Desk of your School/Department.

The study level may be required:

• First-cycle degree programme: "Bachelor’s Degree" or "1st cycle"
• Second-cycle/single-cycle degree programme: "Master’s Degree" or "2nd cycle"
• PhD programme: "Doctorate" or "3rd cycle"

Generally, for an Erasmus stay it is sufficient to bring with you the TEAM card (European Health Insurance Card), issued by the Ministry of Health, which allows you to receive medical assistance in European Union countries and in Switzerland during periods of study, work or holiday.

In any case, it is necessary to contact your local ULSS/ASL well in advance, before departure, in order to receive further information on any additional documents or forms that may be required by the host university for medical cover while staying at its facilities, and on the relevant procedures to follow in order to obtain reimbursement of medical expenses.

Those leaving for destinations outside the EU must take out private insurance or contact their local ULSS/ASL for further information.

For non-EU citizens, even if enrolled in the National Health Service, enrolment in the National Health Service is not valid outside Italy.

For more detailed information:

• http://www.salute.gov.it/ - Healthcare assistance for Italians abroad and foreigners in Italy
• Interactive guide to healthcare assistance abroad
• http://ec.europa.eu/health/ - The EU health portal
• http://ec.europa.eu/social/ - The European Health Insurance Card
• http://www.salute.gov.it/ – If I am leaving for …

For information on the insurance cover provided by the University of Padua for those who are duly enrolled: https://www.unipd.it/assicurazione

It is possible to download the text of the insurance policy in English directly from your Uniweb page (Autocertificazioni section).

On the Moodle platform, Ready to Mobile: your starter kit is available, a course designed to help students prepare as effectively as possible for their mobility experience. The course consists of a series of short informational videos; at the end of each video, it is necessary to pass a quiz in order to move on to the next module.

Successful completion of the course is considered mandatory and is a prerequisite for the disbursement of the first instalment of the mobility grant.

Instructions on how to access the course are sent by email to selected students before departure.

Here is all the information: Language courses for outgoing Erasmus students 

In accordance with EU rules, all students must prepare, before departure, a study plan to be carried out abroad (Learning Agreement), which must be approved by the relevant academic authorities, namely the University of Padua and the host University.

The Erasmus+ programme 2021-2027 provides for the gradual digitalisation of various mobility processes, including the digital exchange of data relating to the Learning Agreement (Digital Learning Agreement - DLA) through the Erasmus without Paper (EWP) network. 

Starting from the academic year 2025/26, the Digital Learning Agreement is activated within the Erasmus+ programme (including Arqus) with European partners that are active in the EWP network. Excluded are European partners not yet integrated into EWP and partners in Turkey and the United Kingdom. 

To submit the Learning Agreement / Digital Learning Agreement and any subsequent changes, it is necessary to use the procedure in Uniweb and follow the instructions provided by the Mobility Desk of the School or Department.

The deadlines for submitting the LA / DLA Before the mobility in Uniweb are as follows:

• by 15 June: for mobility in the first semester
• by 15 October: for mobility in the second semester

Please pay the utmost attention to the deadlines set by the partner University, which may require the LA / DLA to have already been approved by the lecturer in Padua before these deadlines.

In order to sign the Financial Agreement, the LA / DLA must be approved in Uniweb by the relevant lecturer in Padua.

The LA / DLA before the mobility complete with signatures must be uploaded to the Mobility Online platform (in the During the mobility section, which will be activated after receipt of the signed and registered Financial Agreement) and is essential in order to obtain the first instalment of the Erasmus grant. If the LA / DLA  before the mobility is not countersigned before departure, the signature must be obtained within 7 days of arrival at the partner institution.

Failure to comply with the rules relating to the LA / DLA in Uniweb will result in the automatic cancellation of Erasmus status.

For more information on how to complete it, please consult the page dedicated to the Learning Agreement and the information provided by your Mobility Desk of the School / Department.

To change your departure semester, you need to log in to the restricted area of the Mobility Online platform and complete the Postpone your stay form. If your nomination has already also been sent to the host university, you must also inform it, ask whether a new nomination is required for departure in the second semester, and inform your Mobility Desk.

You may postpone your departure from the first to the second semester, but it is not possible to bring it forward from the second to the first.

It is not necessary to notify a change to the departure date if it is within the same semester. A more precise date may be indicated when completing the financial agreement form on the Mobility Online platform.

Anyone who does not depart within 30 days of the indicated date will be considered to have withdrawn and will be removed from the list of selected candidates.

In order to receive the Erasmus grant from the European Commission, it is mandatory to sign the Erasmus+ financial agreement before departure.

Students who:

• have registered at least 40 credits in Uniweb (only for students enrolled in a three-year Bachelor's Degree Programme or a single-cycle degree programme, and for students who, in the year of mobility, are enrolled in the second year of a Master's Degree Programme)
• have passed their OFA
• have their Learning Agreement in Uniweb approved by the Padua lecturer.
• are duly enrolled at the University of Padua for the academic year in which the mobility takes place. It is not possible to graduate during the Erasmus mobility period. Students who have been awarded an Erasmus+ grant during their Bachelor's Degree Programme and leave during their Master's Degree Programme may sign the financial agreement only if they are already enrolled in the Master's Degree Programme.
• Once enrolled in the Master's Degree Programme, it is necessary to complete the form on the Mobility Online platform in the Grant Agreement/Mobility Agreement requirements section and wait for the administrative checks.

 In order to sign the financial agreement, it is necessary to:

• Enter your IBAN in Uniweb in the Teaching/Personal details/Reimbursement details/Reimbursement/Bank transfer section. For mobilities from the a.y. 2024/25 onwards, the IBAN is also updated automatically in Mobility Online within 48 hours of the change in Uniweb. Students must always update their details in Uniweb, and only there.
  Important: Payment can only be made into an Italian current account or onto a prepaid card with an IBAN, and you must be the account holder or joint account holder (authorisation on parents' accounts is not permitted).

The Erasmus student charter/Carta dello studente Erasmus, downloadable at the bottom of the page, is an integral part of the financial agreement and constitutes Annex III.

Further information will be sent by email to University email addresses (name.surname@studenti.unipd.it).

When completing the steps in Mobility Online for the financial agreement, students also fill in the waiver for international mobility, a mandatory document required to start the mobility, and an optional questionnaire on inclusive mobility.

Information: Language test for Erasmus students going abroad

You can leave your accommodation in Padua to students arriving from a foreign university. To do this, you can promote an advert on the social channels managed by the Buddy Tutors and by ESN - Erasmus Student Network.
The Mobility Unit periodically contacts students who are about to leave, sending them the details to take part in the initiative.

HousingAnywhere

To find accommodation abroad and a replacement for your room in Padua, you can also use HousingAnywhere, an international student accommodation platform.

To receive your VIP UniPd profile on HousingAnywhere and obtain priority access to available rooms in more than 400 cities: https://www.unipd.it/housinganywhere-pd

To offer your room in Padua to an incoming student, with the guarantee of finding it again when you return: https://housinganywhere.com/it/list-your-place

On the platform, it is possible to manage requests from people interested in your room and accept your preferred tenant. Incoming international students at the University of Padua can be recognised by the VIP badge “Verified Student” and should be accepted as a priority. Please note: you must independently verify that the landlord gives consent to the publication of the advert. For further information, contact vip@housinganywhere.com.