International mobility contacts and Erasmus flow coordinators

It is possible to activate a new Erasmus+ Study mobility agreement or request the amendment of an existing agreement by following the instructions provided on the relevant page.

The activation of an Erasmus+ Study inter-institutional mobility agreement with non-European Universities (KA107) entails a specific request from the interested teaching staff to the International Office (for further details, please write to: international.projects@unipd.it). The timing depends, from year to year, on the planning of the Erasmus+ Programme. Based on the applications received and selected, the International Office draws up the University's official application, which is then sent to the National Agency for evaluation. It is possible to activate such inter-institutional agreements only subject to the National Agency's approval of the collaborations and mobility flows proposed by the University.

The lecturer in charge of the flow is the local "tutor" for incoming mobility students who wish to undertake a study period at our University and is responsible for:

• maintaining and fostering links with foreign Universities, acting in agreement with the foreign departmental coordinators;
• being the point of reference for students interested in exchanges with the Institutions with which the lecturer has established an agreement, in particular by guiding students in choosing the teaching activity to be carried out abroad
• being the local tutor for students on incoming mobility who wish to undertake a study period at our University
• assigning scores for the preparation of the ranking lists of students applying through the relevant call, where provided for by the regulations of the individual Schools or Departments.

In addition, they are responsible for:

• forwarding to the competent offices any information relating to the arrival of incoming mobility students received from the foreign university
• checking the availability of places for laboratory research.

The lecturer responsible for international mobility, appointed by the Degree Programme Board, is tasked with:

• checking and approving (or rejecting) the Learning Agreement proposal submitted by the student before departure, with particular attention to the activities that the student proposes to take at Padua (Table B of the Learning Agreement before mobility);
• checking and approving (or rejecting) the proposed amendments to the Learning Agreement submitted by the student during the period abroad (Learning Agreement during mobility);
• checking that, in the case of traineeship activities, study activities are also always included; otherwise, Erasmus+ Study mobility cannot be recognised;
• checking, at the application stage, that, in the case of thesis work, the student has the approval letter from the thesis supervisor in Padua or from the Thesis Committee and that, before departure, the student has identified a supervisor abroad;
• recognising and recording the activity carried out abroad in Uniweb.

The new Learning Agreement consists of four parts, which are completed progressively during the various phases of the mobility period (before, during, after):

• Learning Agreement before mobility: this is the Learning Agreement that must be submitted before departure. Both tables A and B must be completed in full. In the case of thesis work and/or traineeship, the relevant letter must also be attached;
• Changes Learning Agreement during mobility: this is the amendment to the first Learning Agreement;
• Transcript of Records after mobility: certificate of the exams taken abroad and/or certification of thesis work or traineeship issued by the foreign University;
• Recognition outcomes after mobility: certification from the University of Padua regarding the recognition of the activity carried out abroad.

Guidelines for completing the Learning Agreement

The student must prepare a Learning Agreement before mobility before departure, which must be approved both by the University of Padua and by the host University. 
During the stay, the student may make changes using the Learning Agreement during mobility; this document must also be approved by both universities.
All activities to be carried out abroad must be agreed in advance in order to be recognised upon return.
When preparing the Learning Agreement, the student must indicate activities corresponding to approximately 30 credits per semester, and thesis work must be accompanied by the letter of approval from the supervisor or the thesis committee of Padua.
When completing the Learning Agreement, the student must indicate a package of credits to be completed abroad and, alongside it, a package of activities that will not be taken in Padua because they will be replaced by the activities completed abroad.
In some cases, completion of the redefined Learning Agreement is required after the student has returned to Italy.

For all students on mobility under the Erasmus+ study programme, completion of the Learning Agreement in Uniweb is compulsory; the reference lecturers may approve or reject the Learning Agreement by accessing their personal page in Uniweb.

The windows for students to complete the Learning Agreement in Uniweb are:

• by 15 June for students leaving in the first semester
• by 15 October for students leaving in the second semester

Approval by the lecturer must take place within five weeks of submission. Please consult the student guide for completing the Learning Agreement.

Recognition is carried out by the President of the Council of their degree programme (or delegate), or by the Erasmus contact person, or by the flow coordinator, based on the instructions provided by the Mobility Desk presso Scuole/Dipartimenti in Uniweb.

The recognition of the activity must take place within 5 weeks from when the student submits the following documentation in Uniweb:

1. a copy of the Transcript of Records (ToR), that is, of the examinations taken abroad, issued by the Mobility Unit of Padua in protected PDF format, to be attached to the Learning Agreement in Uniweb
2. in the case of thesis work: certification from the foreign tutor/supervisor and a credit recognition proposal made by the supervisor or by the thesis committee of Padua (only if the supervisor is different from the lecturer carrying out the recognition)
3. the "Summary" of the latest Learning Agreement approved in Uniweb.

You are advised to check, at the recognition stage, that the Learning Agreement approved in Uniweb includes only the activity successfully completed as shown in the Transcript of Records.

Please note that it is possible to round up only 1 credit for every 30 acquired by the student (that is: for example, 23 ECTS can be recognised as 24 university credits (ECTS credits)) and that, for activities carried out abroad, grades out of 30 must always be entered, whereas for Padua activities that are not taken, the weighted average with two decimal places is applied.

For grade conversion, it is necessary to use the University table where the partner does not provide references to the ECTS scale, and the ECTS tables published on the following page

The lecturer in charge of the flow is responsible for:

• forwarding to the relevant offices any information relating to the arrival of incoming mobility students received from the foreign university; the procedures for students are available on the Erasmus+ for study page.
• reviewing incoming students’ Learning Agreements and checking the quality of the courses, the compatibility of timetables, semesters, etc.
• checking the availability of places for laboratory research.

The course lecturer regularly records in Uniweb the examination sat by the incoming mobility student, indicating the mark obtained. The examination record will allow the guest student’s academic record to be updated.
Any other activities carried out by the student within the School/Department facilities during their stay (laboratories, seminars, thesis projects, research …) may be documented by means of statements from the lecturers responsible for supervising the work carried out.

MIUR Director's Decree of 5/2/2013 no. 201 on the Diploma supplement

The types of credits pursuant to Art. 10 of D.M. 509 of 03/11/1999 (www.miur.it)

The types of credits pursuant to Art. 10 of D.M. 270 of 22/12/2004 (www.miur.it)

The disciplinary area pursuant to Art. 4 of the Degree Classes D.M. 04/08/2000 and annexes (attiministeriali.miur.it)

The disciplinary area for the Faculty of Law pursuant to Art. 4 of D.M. 25/11/2005 and annexes (attiministeriali.miur.it)

The scientific-disciplinary sectors pursuant to D.M. 04/10/2000 and annexes (www.miur.it)