Before arrival

After the nomination has been accepted by Unipd – and not before - all students must register on Uniweb, the online platform of the University of Padua, and activate their account. Registration and account activation are mandatory and must be completed before the application. To complete the procedure correctly and meet the requirements of each section, it is necessary to follow the steps described in the handbook available below.

To register, visit the page www.uniweb.unipd.it, click on MENU > Registration at the top right

After registration, the student receives a temporary numeric username and an activation code to be used to activate the account in Uniweb and choose a personal password.

After activating their account in Uniweb, students must log in to Uniweb using their numerical username and the password they chose. They must then click on “Apply as an exchange student” from the menu and complete the Application form, uploading the following documents: 

• A copy of both sides of the identity card OR a photocopy of the passport in the case of non-European citizenship. The document must be valid for the entire duration of the mobility period
• a passport-size photo that will be used for the Unipd badge

The Mobility Office will check the personal data entered by the student in Uniweb and will send a confirmation by email with instructions regarding the next steps to follow.

Students will be asked to log in to Mobility Online using the same credentials used for Uniweb (the personal link will be provided in the confirmation email. Please do not share it with anyone!). The student must complete the personal data section and upload a copy of the Transcript of Records for studies completed in previous years (that is, the list of exams passed at their University in recent semesters/years).

As regards the Learning Agreement, if the home University exchanges the Online Learning Agreement or Digital Learning Agreement (DLA) through EWP - Erasmus Without Paper, it will be necessary to confirm the step "Confirm that the Digital Learning Agreement is approved by your Home University" on Mobility Online only AFTER the home University has approved it.

The following information must be entered in the DLA:

Contact person:
Caroline Witte
email: erasmus.incoming@unipd.it
telephone number: +39 0498275033

Responsible person for the signature:
First name: Massimiliano
Surname: Zattin
email: erasmus.incoming@unipd.it
telephone number: +39 0498275033

If, on the other hand, the home University does not exchange the Learning Agreement in digital format through EWP (Erasmus Without Paper), it will be possible to upload a PDF version of the Learning Agreement.

The Learning Agreement must be signed by the home university, but it must not be signed by the Erasmus Coordinator of the host University (Padua). The University of Padua will sign the Learning Agreement AFTER the application procedure has been completed.

You may use the template provided by the home institution; alternatively, a standard template that can be downloaded below is available.

Before preparing the LA, students are invited to read carefully the guide How to choose courses at Unipd, which explains the rules and any restrictions on courses.

In the event of doubts or questions, the academic coordinator should not be contacted; instead, the Mobility Office should be contacted, as LAs are managed directly by the office.

Useful information for completing the Learning Agreement:

• Course catalogue
• Catalogue of courses taught in English
• How to choose courses at UniPD

Students must upload the following documents to Mobility Online  no later than 15 days before the start of the semester/term

1) European Health Insurance Card (EHIC) or health insurance policy.

Health coverage must be valid for the entire duration of the mobility period. If it is about to expire, the student must renew it and upload the new certificate to Mobility Online once it has been obtained. 

European students or students residing in the European Union may attach the European Health Insurance Card (EHIC). 

Non-European students not residing in the European Union need valid private insurance in order to obtain a visa. For a Schengen visa, health insurance must have the following characteristics: 

• coverage of healthcare expenses of at least 30,000 euros
• coverage of emergency medical evacuation and repatriation of remains

PLEASE NOTE: the health insurance required to obtain an Italian residence permit must also be taken out with an insurance company that has a national office based in Italy to be contacted in the event of an emergency. 

2) Language certificate for the language of instruction in Padua 

• Language requirements:

B1 level in English for those attending courses taught in English
A2 level in Italian for those attending courses taught in Italian

If courses are attended in both Italian and English, a certificate is required for each language. 

• Accepted documents:

OLS test, official language certificates (e.g. TOEFL, IELTS, Cambridge University), Duolingo English Test, certificates of attendance for intensive courses, certificates issued by the University/by a professor certifying the level of language proficiency, Transcript of Records certifying that language examinations have been passed.

Due to the limited number of places available in university residences, only students with visual, hearing or motor disabilities and those taking part in certain mobility programmes may apply for accommodation (Bilateral Agreements and Erasmus+ KA171 from third countries not associated with Erasmus+, Double/Joint Degree).

These individuals will be invited by email to complete an accommodation application form. Rooms will be allocated on a first-come, first-served basis according to the chronological order of applications. We cannot guarantee that all applicants will be assigned a room.

If, after the first round of allocations, some places are still available, students from other programmes (Erasmus+ KA131 from Programme Countries, ARQUS, SEMP, SEN Coimbra Group and University of the United Kingdom) will be invited by email to apply for a place in the ESU residences. In that case, priority will be given to those who hold non-European citizenship and require a study visa to enter and stay in Italy.

Neither SASSA nor the Mobility Office responds to requests about accommodation availability from those who have not been personally invited by email to apply.

All students are advised to start looking for private accommodation as soon as the Nomination is confirmed, since the housing situation in Padua is very difficult: finding accommodation usually requires at least 5-6 weeks of searching, and the availability of reasonably priced accommodation is very limited.

Students from outside the EU and residing outside the European Union must apply for a visa before arriving in Italy, following the instructions provided by the Ministry of Foreign Affairs. The Mobility Office will send a digital copy of the invitation letter to the student.

Students from outside the EU who reside in the European Union and hold a valid European residence permit must contact the Italian diplomatic representation in the European country where they reside to check whether they need a visa to enter Italy and obtain an Italian residence permit. The invitation letter, if required, must be requested from the Mobility Office.

Invitation letters will be sent only after the necessary application documents have been received. 

No original invitation letter will be sent by post: the Italian consulate or embassy will receive it directly from the University of Padua by certified email. The transmission of digital documents between public administrations by certified email ("PEC – Posta Elettronica Certificata") is legally equivalent to the transmission of original documents and complies with the digitalisation process implemented by the public administration in recent years.

To obtain a Schengen visa, you must have taken out a health insurance policy. The insurance requirements are described in Step 4.

The Student Services Office, in collaboration with the International Relations Area, provides a Buddy Service to support students as part of exchange programmes. All Buddy students are students at the University of Padua, and their role is to welcome exchange students and be their point of reference in Padua.

The Buddy Service is free of charge, but it is provided only on request.

To be assigned a Buddy, you must select the relevant tick box in Mobility Online when completing your personal details (see Step 3).

Students can attend, free of charge, an Italian course offered by the CLA - University Language Centre.

Enrolment opens around two weeks before the start of the semester.

For more information, visit the dedicated page or complete the CLA’s online form.