Information on the processing of personal data (Student Inclusion)

The Data Controller is the University of Padova, with legal campus in via VIII Febbraio n. 2, 35122 - Padova (PEC address: amministrazione.centrale@pec.unipd.it).

There is a Data Protection Officer at the University, who can be contacted at the e-mail address privacy@unipd.it.

Personal data are provided to the University directly by the interested party during pre-enrolment, enrolment and course attendance.

The personal data subject to processing, exclusively for the purposes indicated in point 4, are:

1. common data: personal and contact data, data relating to career and participation in educational activities, data relating to income;
2. data belonging to special categories: data concerning conditions of disability, SLD, SEN, serious health conditions and related certifications.

The processing of common data (point 3, letter a) is aimed exclusively at carrying out the activities necessary for the management of the university career, the provision of services to students and the other institutional purposes illustrated in the Student Information.

The processing of data belonging to special categories (point 3, letter b) is carried out exclusively for the management of the service for the inclusion in the student community of students with disabilities, SLD, SEN and serious health conditions, in particular for the following specific purposes:

1. preparation of personalized admission tests (for more information, see the page Reception and entrance tests);
2. advising ESU on the allocation of housing suitable for the person's needs;
3. design and implementation of laboratories, services and supports for students with learning difficulties;
4. preparation of accessible teaching materials, inclusive teaching strategies, necessary adaptations and personalizations;
5. adaptations and customization of laboratory and traineeship activities;
6. tutoring for inclusion;
7. requests for aids, additional time or other adaptations for taking exams;
8. application of any financial benefits, if due (for more information, see the page Scholarships and contributions);
9. other purposes related to institutional activities with particular reference to teaching, well-being and health of students.

For more information, please refer to the page Supports for class attendance, self-study and exams.

The processing of personal data within the scope of the purposes indicated in point 4 is carried out by the University on the basis of the following legal bases:

• common personal data (point 3, letter a) are processed for the performance of tasks of public interest as defined by law, the University Statute and internal regulations (pursuant to Article 6, paragraph 1, letter e) of the EU Regulation);
• data belonging to special categories (point 3., letter b) are processed for reasons of important public interest, on the basis of European Union or national law on the granting of economic benefits, assistance, social integration and rights of the disabled, university education and training (pursuant to art. 9, par. 2, lett. g), of the EU Regulation and art. 2-sexies, paragraph 2, letters m), aa) and, bb), of Legislative Decree no. No 196/2003).

The provision of personal data is optional, but essential for the provision of support services and for the fulfilment of the related legal obligations.

Students who intend to report a condition of disability for the sole purpose of obtaining the economic benefits provided for by law provide their certification of civil disability and/or the report pursuant to Law 104/1992, obscuring all the data relating to health contained therein.

The University takes appropriate organizational and technical measures to protect and guarantee the confidentiality of personal data, in particular against loss, theft, as well as unauthorized use, disclosure or modification of personal data.

The University does not resort to automated decision-making processes relating to the rights of the data subject on the basis of personal data, including profiling, in compliance with the guarantees provided for by art. 22 of the EU Regulation.

The processing of special data (point 3, letter b) is carried out in accordance with the University's Regulations for the processing of sensitive and judicial data.

Personal data belonging to special categories are processed with the support of paper and electronic means, as well as by telephone or e-mail communication exclusively to personnel authorized to process them (teachers, technical-administrative staff, collaborators and language experts, tutors for inclusion).

The processing of data belonging to special categories is also carried out through the IT platforms used by the University for the management of the student's career (eg Uniweb), for online teaching (eg Moodle), for internship and job placement activities (eg UniPD Careers), for international mobility (eg Apply Unipd).

The recipients of the data are exclusively natural persons authorized by the University to process data, including employees and collaborators, including self-employed ones, of the University of Padova and affiliated bodies, as well as the Data Processors appointed by the University.
This is without prejudice to the communication of data to public bodies and third parties in relation to the fulfilment of legal and contractual obligations, to specific requests of the interested party, to the management of any complaints or disputes and to the prevention and repression of fraud and any illegal activity, as specified in detail in point 7 of the Student Policy.

Apart from the cases described above, personal data are not disclosed to third parties in any way.

Personal data are stored for the entire period necessary to carry out the purposes set out in point 4 and to comply with current legislation.

The data subject has the following rights:

1. right of access to your personal data (art. 15 EU Regulation);
2. right to rectification or integration of your data (art. 16 EU Regulation);
3. right to erasure (so-called right to be forgotten) (art. 17 EU Regulation);
4. right to restriction of processing (art. 18 EU Regulation);
5. right to data portability (art. 20 EU Regulation);
6. the right to object to the processing at any time (Article 21 of the EU Regulation);
7. the right to lodge a complaint with the Data Protection Authority.

The request for erasure of personal data cannot be accepted to the extent that the processing is necessary for the fulfilment of a legal obligation, for the performance of institutional tasks, for the establishment, exercise or defence of a right in judicial campus and in any other case provided for by art. 17, par. 3, EU Regulation.

To exercise their rights, the interested party can contact the Student Services Office - Inclusion Sector, by writing to the e-mail address inclusione.studenti@unipd.it, or to the certified e-mail address amministrazione.centrale@pec.unipd.it. Alternatively, the interested party can write to: Università degli Studi di Padova, via VIII Febbraio n. 2, 35122 - Padova.

The University is required to provide a response within one month of the request, extendable up to three months in case of particular complexity of the request.

Any changes to this policy are posted on page www.unipd.it/privacy.

In any case, the University undertakes to communicate directly to the data subjects, through its institutional channels, any changes in the purposes of the processing, the identity of the Data Controller and any other changes that may significantly affect the rights of the data subjects or their exercise.