Business trips
University staff who are required to carry out an assignment at a location more than 10 km from the Municipality of Padua, in Italy or abroad, and which has been authorized in advance, are entitled to reimbursement of the expenses incurred.
According to the business travel regulations, lecturers, researchers, and technical-administrative staff, as well as lecturers from other universities, collaborators involved in research projects that involve the University of Padua, may obtain reimbursement. Those who hold a Unipd research grant or scholarship, and students (including PhD students), may also obtain full or partial reimbursement, according to the procedures indicated in the regulations for administration, finance, and accounting.
If the commitment for the business trip is less than 4 hours, reimbursement is limited to documented transport expenses, any conference registration fee, and a maximum amount of 37 euros per day (business trips in Italy) and 77.47 euros per day (business trips abroad).
For ordinary business trips, documented meal and accommodation expenses are reimbursed according to the criteria and limits established in the table attached to the business travel regulations.
For technical-administrative staff on a business trip, it is possible, subject to authorization, to extend working hours beyond those normally worked. Excess hours are counted as overtime or compensated with time off in lieu. Travel time spent on business trips cannot, however, be counted as overtime, but as ordinary working hours, within the limit of the standard daily working schedule provided for.
The business trip assignment must be requested by completing the business travel form and must be authorized before the start of the business trip. Once the business trip has ended, the reimbursement request must be submitted to the Accounting Office.
The forms must be submitted to the Accounting Office for teaching staff and technical-administrative staff of the University of Padua; for business trips by teaching staff from other universities, the forms must be submitted to the Remuneration and Welfare Office.
Web application for entering the business trip assignment
business trip request/expense report
www.unipd.it/richieste (SSO access)
Video tutorial on the business trip entry procedure
Video tutorial on the virtual credit card guide
For information on healthcare assistance abroad, see the dedicated page
Accounting Office
Palazzo Storione
riviera Tito Livio 6, 35123 Padua
tel. 049.8273546 /3914 / 3136 / 3167
email: ragioneria@unipd.it
