On your arrival - Erasmus+ for Studies

  Step 1: SASSA service

Upon students' arrival, the first step will be at the SASSA Service, the office in charge of students' accommodation and restaurants.

Here students will receive the card/badge, the new username for login in Uniweb account (fullname.fullsurname@studenti.unipd.it) and a “blue folder” with some useful documents, as well as information on further steps. An enrollment appointment will also be arranged. The SASSA Service will provide students with information on the payment of the university’s insurance and the revenue stamp for enrollment prior to the next step.

Should the students stay in a private apartment, they still must go to the SASSA Service upon arrival and provide them with their address of residence in Padova.

SASSA Service – ESU Padova
via Tiepolo, 48 – 35129 PADOVA
Tel. +39 049 7927306
Fax +39 049 7800187
E-mail: sassa@esu.pd.it
www.sassa.org/index.php?lang=en
Monday – Thursday, from 9:00 am to 1:00 pm and from 3:00 to 6:00 pm
Friday, from 9:00 am to 1:00 pm

  Step 2: University's insurance and enrolment tax

Before attending the enrollment appointment, students will be required to pay a contribution of 24,50 Euro covering the insurance costs (8.50 Euro) and the revenue stamp for enrollment (16.00 Euro). This is mandatory for all students enrolling at the University of Padova, even if already covered by any other private or national insurances. UNIPD insurance covers any accidents that may occur on the way from your house to university, while attending lectures, or in an ESU canteen while having your meal. Students can pay the 24,50 Euro contribution without extra charge in all the agencies of the bank Cassa di Risparmio del Veneto or Banca Intesa Sanpaolo S.p.a using the payment slip contained in the blue folder. Once the insurance costs are paid, the receipt should be kept in the blue folder and shown to the enrollment officer.

  Step 3: Welcome Days

The Welcome Days are a 4-day event addressed to all incoming students taking part in a mobility programme and to all degree-seeking international students. They usually take place at the beginning of each semester.

Further information

  Step 4: Enrolment

Students will be enrolled either at the International Office or during the ENROLMENT MEETINGS, depending on their date of arrival and their nationality.

The following students will be assigned a specific appointment at the International Office:

  • students arriving before 4th February or after 4th March for educational reasons (thesis work and internship, duly justified by a letter/email written by UNIPD supervisor)
  • all non-EU citizens (see Step 5 for residence permit application)

The appointment might also be arranged after the beginning of the classes. Should this be the case, students are allowed to attend classes in the meantime, provided that they have paid the above mentioned insurance.

All other students will be enrolled during the ENROLMENT MEETINGS, on 27th February, 1st or 5th March. The date, time and location of the meeting for each student are reported on the blue folder received from SASSA Service.

On this occasion, students are required to bring:

  • the blue folder received from the SASSA Service
  • the euro 24,50 payment receipt– see Step 2
  • should the home University require it, the arrival certificate template

The arrival certificate must not by any means be filled in by the student’s Professor/Coordinator in Padova. Only the International Office is entitled to issue a certificate stating the mobility period.

  Step 5: Residence permit for non-EU citizens

The residence permit application must be processed within 8 working days (from Monday to Friday, the first day that counts being the first full day after arriving in Italy). The International Office will arrange for all non-EU citizens an appointment with SAOS Desk, in charge of supporting students with this procedure.

Prior to SAOS Desk appointment, students must make sure to bring with them the following required items:

  1. 4 passport format pictures
  2. 1 “marca da bollo” (revenue stamp) of 16,00 Euro, to be bought at a tobacconist
  3. Insurance: photocopy of the policy/certificate. An acceptable medical insurance for Italian residence permit must provide evidence of a national office based in Italy to be contacted in case of emergency. Students should be aware that the insurance used to obtain the visa may not comply with the requirements of the insurance for residence permit
  4. Confirmation of arrival: the International Relations Office will provide students with the document stating the arrival date and the duration of the stay, required for the residence permit application
  5. Photocopy of all the written pages of the passport (the main page and all the pages with visas/stamps)
  6. Accommodation contract/hospitality declaration: all students who stay in the University’s residence halls will sign a contract upon arrival at SASSA Service (“Atto di accettazione alloggio”): a photocopy of the document will be included in the blue folder for residence permit application purposes. Students who chose a private accommodation, should include in their application either a photocopy of the signed contract or the “Dichiarazione di ospitalità” (declaration of hospitality), which has to be sent by the landlord to the Immigration office no later than 48 hours after the student has moved into the apartment
  7. "Codice fiscale” (tax code): this document will be provided by the International Office.

Once the application for residence permit is ready, students are requested to personally send the envelope at a Post Office (“Poste Italiane”). The cost of the residence permit application, to be paid at the Post Office, is around 100,00 Euro.

The Post Office will issue 3 receipts that are the proof of application for the residence permit containing the following information:

  • a sheet with the date of the appointment at the Immigration Office for the fingerprints;
  • the receipt of payment of the application;
  • a sheet containing a “username” and a “password”, which allow applicants to check the status of the residence permit at the following website: http://www.poliziadistato.it/articolo/view/15002/.

Students should take care of these 3 sheets as they attest the regular stay in italy until the police office issues the actual residence permit card (it is recommended to keep a photocopy in your wallet and to keep the original ones at home).
Once all the aforementioned procedures are completed, non-EU citizens are required to hand in or send by email the proof of the application for the residence permit to the International Office (erasmus.incoming@unipd.it). Should the documents be sent by email, a colour scanned copy of each one of the 3 sheets received by the Post Office is required.

  Step 6: Scholarship payment - Erasmus+ KA107 students ONLY

Only for students coming from Universities located in:  Algeria, Australia, Bangladesh, Bosnia and Herzegovina, Cameroon, Canada, Korea, Ethiopia, Russian Federation, Georgia, India, Israel, Kazakhstan, Malaysia, Morocco, Nepal, Rwanda, South Africa, Taiwan, Thailand, Tunisia, Ukraine, USA, Uzbekistan.

If the University of Padova manages your Erasmus scholarship you will receive an advance payment of €900 in cash upon arrival.

The International Office will support you in opening an Italian bank account (free at Banca Intesa Sanpaolo for UNIPD students under 26 years).

The full travel contribution and at least 70% of the individual support (less the €900 already paid in cash) will be transferred to your new bank account no later than 40 days after your arrival.

At the end of your Erasmus stay you must inform the International Office of your exact final departure date and fill out the EU Survey for Erasmus+ beneficiaries that you will receive by email directly from the EU Commission.  The balance payment will be then transferred to your Italian bank account. The balance will be calculated according to the exact number of days of your stay (1 day = €28,33).

You will receive the travel contribution regardless of the means of transportation you use and the travel cost.

Students must purchase the travel ticket themselves.

The contribution to travel costs is based on the travel distance between your home University address and UNIPD. Travel distances are calculated using the distance calculator supported by the European Commission.

  • 100 - 499 km: €180  per participant
  • 500 - 1999 km: €275 per participant
  • 2000 - 2999 km: €360 per participant
  • 3000 - 3999 km: €530 per participant
  • 4000 - 7999 km: €820 per participant
  • 8000 km or more: €1500 per participant

Relevant procedures - Erasmus IN

Erasmus+ for studies (homepage)
Before your arrival
On your arrival
During your stay
At the end of your stay

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