During the mobility

In the event of an accident during your stay at the partner university, you should refer to the Università di Padova Insurance Cover (information available in Italian only).

During your stay you should:

  1. Upload the start of mobility documents (Attendance Certificate and Learning Agreement before the mobility)

If the Attendance Certificate and the LA before the mobility are not uploaded, you will not receive the first part of the grant.

Both the documents must be uploaded within 7 days from the arrival date at the Receiving Institution.

Attendance Certificate

The Attendance Certificate is the certificate of the duration of the mobility and must be completed at the partner university according to the following:

  • the first part, relative to the "date of arrival" must be completed within 7 days of arriving at the university .
  • the second part, relative to "date of departure" must be completed within the last 7 days before leaving. The document, stamped, originally signed and without corrections must be handed in within 10 days of the "date of departure" to the International Office at Palazzo Bo, by appointment. If there are errors you need to send a new form even if it is provided by the partner university so long as it is original. If you can’t hand in the attendance certificate, you should send it to erasmus@unipd.it within the same deadline.

The grant is calculated based on the dates provided by the partner in the attendance certificate, even if they are different from those provided in the Grant Agreement. You should inform yourself on how the partner university outlines the dates to avoid misunderstandings.

In the event that the attendance certificate is not submitted, or the submission of an invalid certificate (not signed/stamped, with incorrect dates, or with errors and corrections) will lead to the cancellation of the Erasmus status and the complete reimbursement of the grant, as well as possible integration.

Learning Agreement before the mobility

It is necessary to upload the Uniweb Standard European version of the Learning Agreement (not the Summary) already electronically approved by the Academic Coordinator in Padova and counter-signed by the Receiving Institution.

Should the LA not be signed before the mobility, students must have it signed within 7 days from the arrival date at the Receiving Institution.

  2. Modify the Learning Agreement (if necessary)

During the study period abroad the student has the chance to modify the Learning Agreement on Uniweb, to add or eliminate courses. Students can submit up to 4 Learning Agreements (refer to the page Learning agreement).

Note: Modification refers only to when students add new courses not originally provided in the first LA. For example, if you decide not to attend a class/sit an exam but do not substitute it with another, it is not necessary to update the LA.

The changes to your Learning Agreement must be agreed with your Academic Coordinator or Head of the Degree Course or their delegate in Padova and proposed within 30 days from the start of each semester. The approved version must be counter-signed by the Receiving Institution.

For more information you should refer to the International Office/Erasmus at your School/Department.

Only the activities that are agreed in the Learning Agreement can be recognised.

Once approved on Uniweb by the Academic Coordinator in Padova, you must download the Standard European version (not the summary) to have counter-signed by the Receiving Institution.

Students must save the first and (in the event of any changes) the last LA on Uniweb, approved by the Academic Coordinator in Padova and counter-signed by the Receiving Institution. It is not necessary to send the original; it is sufficient to upload the documents, selecting the academic year of your mobility.

The student is encouraged to save all uploaded documents.

  4. Request an extension of the Erasmus mobility (if necessary)

It is possible to submit a request for the extension of the Erasmus student status up to a maximum of 12 months (including the original mobility period). To gain such an extension, you should submit the request at least a month before the end of the mobility indicated in the Grant Agreement. For students whose mobilities finish between the beginning of August and the beginning of September, the documentation must arrive by and no later than 15th July. After 15th July requests of extension will not be authorised.

If the extension is up to a maximum of 15 days, there is no need to put in a formal request, it is sufficient to send an email to erasmus@unipd.it.

You should send to the International Office (Palazzo Bo):

  • the appropriate request form filled in and signed both by the student and by the Host Institution, via email to a erasmus@unipd.it.
  • an email to serena.scattolin@unipd.it with the authorisation of the Academic Coordinator in Padova.

Once the extension is authorised, the student will receive a confirmation email. The extended months are not financed; it is however necessary to make a formal request both for insurance reasons as well as for the purpose of recognising the period of study.

It is only possible to have one extension and a period of interruption is not allowed.

In the list of extension requests, if both the request form and authorisation of the Academic Coordinator are approved, then the extension is approved; subsequently, the confirmation will arrive via email.

  5. Request the necessary documents from the host university

Before returning you should request certain documents from the host university, from their Erasmus/ International Office:

  • The Attendance Certificate, stating the exact dates (day/month/year) of the arrival and departure, with the original date, signature and stamp. The certificate will have to be completed by the International Office or the Erasmus Office at the Receiving Institution.
  • The Original Transcript of Records (certification of the exams sat abroad) and/or letter from the supervisor abroad for thesis activities and/or stating the traineeship activity on headed paper, dated, signed and stamped. Should the ToR not be available before leaving, the original must be sent to the International Office at Palazzo Bo (Università degli Studi di Padova, via VIII Febbraio 2, 35122 Padova, Italy).

Failure to submit the Attendance Certificate, or the submission of an invalid certificate (unsigned, not stamped, with the wrong dates, or with errors and corrections) will result in the cancellation of the student’s Erasmus status and the complete reimbursement of the grant.

Since the activities submitted in the transcript, for the purposes of recognition, must be consistent with the last Learning  Agreement on Uniweb, it is advised to update your Learning Agreement and provide any definitive changes on Uniweb, before the end of the mobility.

The template for the letter for thesis work to be written and signed by the supervisor abroad is available for download in the page End of mobility Documents

The original letter must be handed in at the International Office at Palazzo Bo, together with the other abovementioned documents.

 

 

 

 

 

Relevant procedures - Erasmus OUT

Apply to Erasmus

Accept your place

Before the mobility

During the mobility

After the mobility